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Conference Bylaws |
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THE SOUTHSIDE CATHOLIC CONFERENCE
Created by the parishes themselves, the rules governing the SCC are not the decrees of its Executive Board, it administrative staff, or its commissioners. Every By-law, provision, and rules were voted into effect by the SCC member parishes. When a Parish renews its membership each year, its athletic Board accepts the SCC By-laws and rules as its regulations insofar as athletics are concerned. When a student, coach or parent violates one of these rules, that person violates a rule of their own school. If a person deems any existing By-law undesirable, that individual has the opportunity to generate change through their Athletic board SCC representative. Each may propose or reword the rule and have the change submitted to a vote of the Board of Directors through the SCC’s annual legislative process. The By-laws and rules provide the framework for the equitable competition of a multi-parish conference. This is in a form of a democracy of a majority rule, to be decided upon by each Parish Member who has one vote, and implemented by a non voting elected Executive Board. Article IIdentity and Purpose The Southside Catholic Conference (herein referred to as the SCC) is a not-for-profit entity, as designated by the State of Illinois. The SCC organizes sports leagues for the members of the conference, as defined below, for the purpose of fostering organized athletic competition between and among Catholic Parishes in the southern Chicago and suburban Cook County area. The SCC is organized to help Catholic youth to attain a balance between an integration of family, religious, academic and athletic life. Article II Membership Section 1. Application. Parish and/or Parish School Athletic Associations may request membership in the conference by petition to the Board of Directors (see Article IV). (Herein each Parish and/or Parish School Athletic Association will be referred to as “Member.”) Such organizations may be permitted member status and, therefore, a vote on the Board of Directors by submitting, in writing, the following items: 1) A formal request to become a member detailing the intended sports participation. 2) Submission of a copy of the association’s current bylaws. 3) A statement of intention to follow the Archdiocesan Guidelines (as published and periodically updated). 4) The applying organization will submit a commitment letter acknowledging that they will fully participate in the operation of the conference. (04/05) 5) The number of schools that have full membership is capped at 24. (05/02) Section 2. Continuation. Each spring, the member organizations will indicate their intention to continue their membership by submitting the names of the member representatives and alternates for the following year with current telephone and e mail addresses. Failure to submit representative names by the end of the academic year or the final general meeting of the year whichever is later will result in termination of membership and considered voluntary (04/05). If a parish has not paid their dues by the end of that participating school year (May), that school will be put on a suspension status (still responsible for suspension year dues to the conference), unable to participate in any conference matters or sports until dues are paid. If this continues for one complete school year, the school will be released as a member of the SCC (04/06). Section 3. Voluntary Termination. Member organizations may terminate their participation in the conference at the end of the academic year by notifying the conference chairman in writing. Section 4. Involuntary Termination. Membership may be terminated by a vote of the majority of the Board of Directors for any reason. The Board of Directors will vote, and may terminate a member, when a member has been found in violation of one or more of the following rules: 1) Members will designate a permanent position on their own governing board, which will be the representative to the SCC. 2) Members will have their designated representative (or alternate) at all Board of Directors meetings. Member misses three consecutive meetings will be in violation (04/05). 3) Members will abide by all the Conference rules, regulations and by laws wherein described. They will assist the Conference as assigned with any operation needed to run the Conference (04/05). 4) Members will designate the SCC as their primary league for all sports in which they field a team. Members will commit their teams to the SCC first. 5) If a Member has more than one team per grade in a sport that the SCC offers; that Member must enter at least one of the teams in the SCC. 6) Members will participate in a minimum 60% of the sports that the Conference provides to its Members. Members must enter at least one team in each grade that they have a team (#5) in the particular sport to count that sport toward the 60% rule (04/05).
Article III Board Definitions Section 1. Board of Directors. The Board of Directors consists of the designated representative from each member organization. Each member will have one vote. A simple majority of the Board of Directors will determine each vote. There will be ample notification to this Board of all Conference matters, including, but not limited to Conference budgets, sport budgets, expenditures and any major issue relating to the Conference. This Board may amend and approve these by laws. This Board will approve each position on the Executive Board. This Board will approve all Sport Commissioners who were either voted upon or appointed by the Executive Board each year. This Board will approve all memberships and involuntary terminations. Members of the SCC shall indemnify each Officer and Director of the Executive Board fully permitted under the laws of the State of Illinois (04/05). Section 2. Executive Board. The Executive Board will be responsible for the overall operation of the conference. The Executive Board will organize and manage the Board of Directors meetings. The Executive Board will manage the finances of the conference, any reporting required by government or archdiocesan agencies and all communication (internal and external). The Executive Board will be required to notify members in writing of any changes enacted by the Executive Board that affect the overall operation of the conference. Changes include but are not limited to major changes, vote counts, policy or procedures, personnel issues, and member’s financial responsibility. Notification shall be made to each parish representative and athletic board. Votes for and against said change shall be listed. Such notification must occur within 7 days of the Board enacting the change (04/05). Article IV Meetings Section 1. Board of Directors Meetings. The Board of Directors will meet at least six times per year. These six meetings include the Annual Open Meeting and the Election Meeting. Two thirds of members present shall represent a quorum of the Board of Directors. Board of Director meetings will begin and end with a prayer to be provided by the host parish (04/08). Section 2. Executive Board Meetings. The Executive Board will meet approximately 8-10 times per year. The Executive Board may meet more often, if necessary. The Executive Board will have a quorum and may conduct business if three fourths of the board is present. If there is an executive board change regarding the operation of daily events all Board Members will be informed as soon as possible (04/05). Section 3. Special Meetings. The Executive Board may call special meetings of the Board of Directors with at least one week of notice to each member representative. Special Meetings require two thirds of members present to have a quorum and conduct business. Section 4. Annual Opening Meeting. The Executive Board will organize, advertise and promote attendance by all interested parties to an Annual Open Meeting, which will be held each fall. The Annual Fall Meeting will be the Christian Leadership Appreciation night. Section 5. Election Meeting. Each April, the Executive Board will organize a Board of Directors meeting at which the Executive Board will summarize the operations of the conference. After the summary, amendments to these bylaws will be voted upon. The final action of this meeting will be the election of new Executive Board members. Section 6. Sports Meetings. The commissioner and the Executive Board will determine the need and extent of meetings to be held for that sport. Section 7. Meeting Rules. Out of courtesy and respect for the time commitment of all participants, meetings should begin and end on time. The chairperson of the meeting is responsible for creating an agenda. The Secretary is responsible for role call and for ensuring that minutes are taken and kept for future reference. Voting for either a change to by-laws or sports rules will be done by a simple majority rule of the members present, if there is a quorum. Section 8. Each May, the Executive Board will organize a Board of Directors meeting at which all out going Executive Board members and all out going Board of Directors will be present along with incoming Executive Board members and all incoming Board of Directors. The exchange of all minutes and notes will be completed at this meeting. Discussion will focus on job descriptions and duties, along with any other pertinent information (04/05). Article V Officers Section 1. Board Member. A member of the Board of Directors is the representative appointed by the member organization. The board member is responsible for informing the conference secretary of the name(s) of any alternate(s) that may represent the member organization at meetings of the Board of Directors. Failure to make proper notice of alternates may result in loss of voting eligibility at a particular meeting. Section 2. Chairperson. The Board of Directors elects the Chairperson (herein referred to as Chairman). The Chairman sets the agenda for and presides over all Board of Director meetings and all Executive Board meetings. The Chairman is elected to a two-year term. The Chairman is a member of the Executive Board. Section 3. Vice Chairperson. The Board of Directors elects the Vice Chairperson (herein referred to as the Vice Chairman). In the absence of the Chairman, the Vice Chairman presides over all Board of Director meetings and all Executive Board meetings. The Vice Chairman is elected to a two-year term. The Vice Chairman is a member of the Executive Board. As an additional duty, the Vice Chairman is responsible for development of the conference membership, both recommending new members and recommending termination of non-participating members. Section 4. Secretary. The Board of Directors elects the Secretary. The Secretary is elected to a two-year term of office. The Secretary is a member of the Executive Board. The Secretary will keep minutes for all Board of Director Meetings and Executive Board Meetings. The Secretary is responsible for keeping and organizing all current conference minutes, board approved policies, documents and archives. The Secretary will organize the movement of meetings throughout the year and will be responsible for reminder calls to Board Members prior to Board of Directors Meetings. When there is a vote regarding the board, the count will be recorded in the minutes (04/05). Section 5. Treasurer. The Board of Directors elects the Treasurer. The Treasurer is elected to a two-year term of office. The Treasurer is a member of the Executive Board. The Treasurer is responsible for all financial dealings, and recording and reporting of those dealings, for the conference. The Treasurer keeps the current financial (06/05) records. Section 6. Sport Commissioner. Each sport offered as a conference organized activity will have a Commissioner, who may be appointed by the Board of Directors or the Executive Board. The Board of Directors makes final approval of the appointment. Appointments are made annually, although the Sport Commissioner may serve repeated terms. The Sport Commissioner is responsible for the coordination of all activities of the sport, from formation and scheduling to playoff and championships. The Sports Commissioners are not members of the Executive Board, but may be requested to participate in the Executive Board from time to time (03/04). The sport commissioner of each sport is required to hand out a binder to each Parish coordinator that can be used by the hosting site as the official record holder/rules etc. A standardized form to be included that will be used to record final scores of each hosted date, that the coach and officials can initial. There will also be a place that a coach or official can put any comments regarding that game (04/06). The commissioner of each sport is required to hand out a thorough packet to each of the parish coordinators that is inclusive but not limited to all schedules, facility sheet, rules, rosters, coordinators list, etc. (04/06). Article VI Participation by Non-Parish School Students The SCC encourages sports participation by all Catholic children who are active members of their parish. All parish children, who attend the parish school and whose families are active participants in a faith community, are eligible to participate in the SCC competitions. The SCC also allows participation in all competitions by parish members who are active participants in the parish-run religious education programs (hereafter referred to as CCD). Each conference member organization is required to address this issue in their own bylaws (a copy of which will be given to the conference). If a member chooses to exclude participation by non-parish school students, the bylaws should state the reasons for exclusion. Any R.E.P. student who is rostered on a SCC roster can not be rostered on his or her public school team for that sport during coinciding seasons (04/06).
To be eligible to play a sport, the CCD student is required to have been an active participant in a CCD program in the prior year. Additionally, the family of the student must be registered in the parish and be active participants in their faith community. All CCD programs must be certified, through the Archdioceses of Chicago. A SCC CCD form must completed for all CCD students, prior to season play. The Executive Board of Directors will decide the final decision regarding a player’s eligibility. A player is ineligible to play until forms are on file and approval is granted.
Article VII Bylaws Amendments These bylaws may only be amended once annually. Proposed changes must be submitted, in writing, to the Executive Board prior to the January meeting. The Executive Board will compile the proposals and distribute them and the January meeting which will then be taken back to the respective parish board for discussions (06/05). These proposals will be discussed at March meeting and voted upon at April meeting (06/05). Upon emergency instance the Executive Board can amend by-laws at another time, with member approval. All copies of these bylaws will have approval dates on each page and will be freely available to all interested parties and/or organizations as viewed necessary by the Executive Board.
Article VIII General Operations Section 1. Sport Changes Sport rule changes will be voted on one month prior to the start of the season… This should be done with the Sport Commissioner and Executive Board. Any changes will then be voted upon by the Parish sport coordinators. A simple majority vote will take place. Section 2. Civil Disputes Each participating member agrees that any and all civil disputes arising out of or from any conduct immediately proceeding, during or immediately after and official SCC event be subject to mediation. All parties charged in such civil dispute shall equally share in any and all fees and costs to participate in this mediation. If the mediation fails to produce a satisfactory solution for all sides, then such dispute shall be born by the non-prevailing party or parties. Section 3. Cash Reserves At all times the SCC shall maintain sufficient cash reserves to meet a single event deductible under the Director’s and Officers Insurance Policy. Submission of Rosters Purpose: The SCC will keep a current roster for all participating teams to verify player and coach eligibility. Rule: All SCC teams must submit rosters to the Sports Commissioner PRIOR to the start of the season. The roster MUST include the name of the Head Coach and the names of all Assistant Coaches. Coaches must provide their ASEP certification number. All players must be listed with their name, telephone number, address, date of birth and jersey number. If the athlete is a CCD student it must be noted on roster and a CCD form must accompany the roster (06/05). A player can only be on one roster (06/05). Rosters are due by the second week of play. They must be dropped off at the Commissioners home if they were not turned in at the meeting. Teams will forfeit after the second week if rosters are not turned in. Procedure: Sports Commissioners will announce the need for rosters at the first coaches’ meeting of the season. Roster forms will be provided by the Sport Commissioner and are available on the web site. Rosters will be collected and copies will be forwarded to the Director of Education who will be responsible for checking the eligibility of coaches. After confirmation of eligibility by the Director of Education the Executive Director will hold the rosters. There is a limit of 2 coaches and one scorekeeper on a bench for Basketball and Volleyball games. The Players’ on the roster will follow the rules established by each sport. Inappropriate Behavior (08/05) Purpose: To define the penalty that will be enforced when inappropriate behavior has occurred at any conference event. Rule: The Southside Catholic Conference has instituted a sportsmanship and Christian Behavior policy for all sports in the conference effective August 21, 2005. A 5 member disciplinary Board (one executive board member, Director of Education and 3 Board members) has volunteered to investigate and mediate problems (disciplinary that occur in an athletic contest). The Sportsmanship and Christian Behavior Policy is attached. The main body of the policy is an attempt to explain what we should and need to be doing by teaching ourselves, players, & parents. It is our jobs to instill the Gospel mission in our athletes as a Catholic Conference. It is our mission to increase awareness of all involved that playing in the SCC is a privilege and we, as committed Christians need to live by the values and teaching of Jesus Christ. Then and only then – can we truly be the best…. “THE SOUTHSIDE CATHOLIC CONFERENCE” All coaches and assistants must read both documents, “SCC Sportsmanship & Christian Behavior Policy” and “WE – A Model for Coaching and Christian Living.” Effective at the start of this season, we are asking each team, at the start of each game, to stand before their bench and in unity recite the Lord’s Prayer. This small token to be shown before each game to signify our unity as a Catholic Conference (08/05). Procedure: Conference will not tolerate inappropriate behavior The Southside Catholic. Inappropriate behavior has been defined by the SCC as the teasing, taunting, harassing, badgering, bothering, hassling, gesturing or other improper behavior by a coach, player, team or fan directed at any player, player’s family, coach, official or spectator before, during and after any game or event sponsored by the SCC. Examples of inappropriate behavior, include, but are not limited to, racial or sexual discrimination in any form, use of profanity, cheating, fighting and excessive physical contact. Any person(s) or school found guilty of this behavior shall have sanctions imposed on them by the SCC. If inappropriate behavior is suspected, the following steps shall be followed 1. The Parish Sports Coordinator shall complete the form entitled “Inappropriate Behavior Complaint” within 72 hours of the alleged inappropriate behavior. It is the Coordinators responsibility to immediately tender it to the SCC Director of Education. The completed form shall list the time, date, and location of the suspected behavior. The facts of the inappropriate behavior shall be summarized; witnesses and their phone numbers shall also be included. 2. The SCC Director of Education shall give a copy of the complaint to the Parish Sports Coordinator of the accused school. The accused school shall then have 72 hours to either affirm or deny the complaint. The accused school shall have the opportunity to answer, in writing. A counter-complaint may be filed. 3. Within one week of the answer, the SCC Director of Education shall hold a meeting with the Parish Sports Coordinators and the SCC Representatives from each of the schools. The SCC Director of Education shall act as a mediator and shall attempt to negotiate an equitable resolution. This resolution, if accepted by the parties, shall be put in writing and signed by the Parish Sports Coordinator and the SCC Representatives of each of the schools. 4. If the complaint can’t be resolved through mediation, the Complaining and Accused Parties are entitled to a hearing before the Conduct Committee. 5. The hearing shall be held at a neutral location within 2 weeks from the mediation. The Parish Sports Coordinator from each school shall be responsible for presenting the fact of the allegation and defense through the presentation of witnesses. Each school will have the opportunity to question the witnesses. Questions shall be limited to the case at hand. 6. After both schools have been heard and all facts are presented, the parties will be excluded and the Conduct Committee will render its decision by majority vote. The complaint(s) will either be sustained or denied. 7. If the complaint(s) is sustained, the Conduct Committee will then determine the sanction. Sanctions may include, but are not limited to reprimand, forfeit of game(s), fine, suspensions or expulsion from games sponsored by the SCC. All decisions and sanctions shall be put in writing. The Committee’s decision will be considered final.
Inappropriate Contact with Conference Official (08/05) Purpose: To define the penalty that will be enforced when inappropriate contact is made with a Conference Official. Rule: No inappropriate physical contact with a Conference Official in any sport is allowed at any time for any reason before, during or after Conference Games or Events. Any person (coach, parent, player, spectator or any other) having inappropriate physical contact with a Conference Official will reported to the Conduct Committee who will then determine the sanction. Sanctions may include, but are not limited to reprimand, forfeit of game(s), fine, suspensions or expulsion from games sponsored by the SCC. All decisions and sanctions shall be put in writing. The Committee’s decision will be considered final. Procedure: Conference Officials will report, in writing, any incident involving physical contact to their assigner and/or to the Conduct Committee. The Conduct Committee will conduct an investigation and judge the merits of the complaint. The Conduct Committee will inform the Executive Board and all parties of the ruling, including the complaining official, the persons involved in the incident and the pastor of any Conference Member. Conduct The SCC will enforce a zero tolerance policy concerning behavior of parents and coaches. Each parish will implement a written code of conduct in their by laws. The hosting parish will use its parish’s code of conduct guidelines for any infractions at their site. If a situation should need further involvement, the site parish, or the official should report such instance to the Conduct Committee and follow the guidelines as addressed in the inappropriate contact rule. Alcohol is prohibited at all SCC sponsored events. If an incident occurs, the hosting parish should notify the police.* See health & safety plan. Upon receipt of a written report of a violation from a Board Member or Sports Commissioner the Conduct Committee will investigate the alleged incident. Upon approval of the Conduct Committee the Executive Director will fine the member violating the liquor prohibition rule $250.00. Further, the Conduct Committee will send written notification of the violation to the member Athletic Association and the parish Pastor. Reported violations will be deemed to be accurate unless the offending member can prove otherwise. Any member cited twice in a school year will be ineligible for the playoffs and subject to further sanctions by the Conduct Committee. Voted in on 8/9/01 Forfeiture Rule Participation All teams that are registered to play in any SCC sports program are automatically bound and committed to playing the entire schedule of games they are assigned to play, both at their home court or field and at any other site that they are assigned. Likewise, a parent or guardian who allows his or her child to participate in sports programs makes a commitment that the child will participate in the entire program of activities. If such a commitment cannot be made, the parent or guardian is encouraged to not enroll the child in the sports program. This will normally be done through the parish or school. Forfeiture The parish sports coordinator of any team that fails to play a scheduled game will submit a written statement within 72 hours giving reasons and mitigating circumstances to the Sport Commissioner of their sport. Inquiry and Review The Executive Board, along with the Commissioner of that sport, has the authority to make inquiries into the forfeiture to determine whether or not any penalty of the forfeiting team is warranted. Forfeiture based upon issues of race will not be tolerated. Upon examination of the facts, the Executive Board has the power to determine if any penalties, including expulsion from the conference, may be warranted. Voted in on 8/9/01 Protest for Rule Violations The protest will be filed in writing to the Sports Commissioner within 72 hours of the alleged occurrence. The Sport Commissioner will investigate the incident and inform the involved members of a decision within two weeks. Members will cooperate during the investigation process. The Commissioner’s decision will be considered final. A Member may appeal the ruling to the Executive Board, which may, at their discretion, schedule an appeal hearing. Grandfather rightsFully participating members in the SCC and its predecessor conference for ten years will be allowed to continue as a member if they no longer are able to fulfill our 60% program requirement. This right is subject to the continuation of enrollment of all sport teams the member has in the SCC. Age Requirements Students are ineligible to play after reaching their 15th birthday for 8th grade teams, 14th birthday for 7th grade teams, 13th birthday for 6th grade teams, 12th birthday for 5th grade teams. A player may petition the Executive Board for any discrepancies. The Executive Board shall rule on certification of any student with a discrepancy, until approval is granted the student is ineligible. American Sport Education ProgramThe Coaching Youth Sport Course is jam packed with practical, insightful, inspiring, and hands on information. Your coaching will be revitalized by learning new approaches, and you’ll gain fresh perspective on established principles. Plus, you’ll share the experience with other coaches. Every coach will receive a copy of Coaching Youth Sport, for your particular sport, a book that leads you step by step through coaching, from communication and motivation to techniques and tactics (not to mention plenty of skill and drills to keep your practices fun and valuable for your athletes). This clinic will help you guide your young athletes toward an enriching and just plain more enjoyable experience. Guaranteed! When: Either call for the next available class date or host your own if you have at least 15, but not more than 30 coaches. (At least 2 weeks notice is required to set up a class at your location). Where: Classes are scheduled periodically throughout the year at Conference Member facilities. Time Commitment: Approximately 2 hours. Cost:. The cost of ASEP will be included in the Team Fees of each sport. (03/16/06) See Coaching Guidelines for further information. Scores The home team must report all game results to the Commissioner by 8:00pm Monday night. Home team will forfeit if scores are not reported in. Scores will be posted on the web site by Thursday each week. Coordinator must contact the Commissioner immediately if scores are inaccurate. Endorsement of Products Purpose/Rule: The Conference will not endorse or promote the use or purchase of any products unless authorized by a majority vote of the Board of Directors Procedure: A board member at a regularly scheduled Board of Directors Meeting may introduce Products or services when prior notice is given to the chairman and the issue is on the agenda. After discussion, the board may vote to endorse the product or service. Southside Catholic Conference Playoff Site Rotation Purpose: The conference will be as fair as possible when offering exposure and marketing opportunities to local high schools when requesting use of any high school facilities for playoffs and other Conference events. Rule: Playoffs will be organized by the Conference to determine the champion of the sport in each grad category. Playoffs also provide an opportunity to showcase the Conference and the host facility. The conference will encourage the (03/04) Commissioners to rotate playoff games whenever possible. SCC on the WEB The Home Page will contain the by-laws; general rules; sport rules; locator maps; links to member home pages and articles on the SCC, as well as about youth sports in general. The sports commissioner will post standings on the site weekly during the season of each sport.
Health and Safety I. Member Responsibilities1. Member organizations are required to establish a parish Health & Safety protocol. This should include but is not limited to the development of guidelines, protocols, practices and procedures to reasonably insure the health and safety of all participants and supporters attending SCC events when held at the site of each Member. 2. Parish Health & Safety Protocols must meet the minimum requirements established by the Commission for Health & Safety. 3. Conference members must submit a copy of the Health & Safety Protocols to the Commission for Health & Safety for review and approval. II. Parish Health & Safety Protocols – Minimum requirementsThe Parish Health & Safety Protocols of each Member organization are designed to address health, safety and security issues at facilities used by Members to host Conference games and events. In order to promote consistency in the application of these protocols, the Parish Health & Safety Protocols shall meet the following minimum requirements: A. Facility Conditions1. For the purpose of these minimum requirements, the word “facility” shall mean building, park, field or stadium. 2. Any facility used to host a Conference game or event shall have adequate accessible parking available which is well lit at night. The designated parking areas shall be clearly identified on a facility site map. 3. Each Member shall provide a detailed facility site map for any facility used to host Conference games or events. The facility maps may be viewed on the web site. Each facility site map shall include the following information: a. Sufficient directions and street information to enable visiting teams to travel to the facility by the most direct route; b. Specific information regarding particular issues that could prevent visitors from taking the most direct and/or safest routes (i.e. one-way streets, major street construction, etc.) c. Identification of the primary visitor parking area and the location of the driveway entrance(s). Each map should list the number of parking spaces available in the primary parking area. In the event that less than 50 spaces are available, secondary parking areas, preferably in lots and subject to the same requirements as apply to the primary parking areas, must be provided and identified. Any on-street parking restrictions such as permit parking or no parking zones must be noted; and, d. A detailed building or field site plan identifying the appropriate facility entrance(s) and exit(s) and the specific location of the game venue once inside or at the facility. 4. Signage should be provided, if necessary, to direct participants and spectators to the event venue. 5. Any off-limits areas in or around the facility shall be identified and monitored. 6. Access to working and clean toilets shall be provided at all indoor facilities. Members are encouraged to host events at outdoor facilities where permanent or temporary portable toilets are readily available. In the event that an outdoor facility does not have an available toilet, the host Member shall identify and provide access to the nearest public washroom. 7. Access to drinking water shall be provided at all indoor facilities. Members are encouraged to host events at outdoor facilities where drinking water is available. In the event that an outdoor facility does not have drinking water readily available, the host Member must advise a visiting team of this condition at least 72 hours prior to the start of the scheduled game or event. B. Facility Procedures1. Any host Member shall provide adequate adult supervision of the facility before, during and after games or events. In order to comply with this requirement, the host Member must assign at least two individuals over the age of 18 to act as Security Coordinators for the game(s) or event. The duties of the Security Coordinators include, but are not limited to, the following: a. Monitoring of the main facility entrance, corridors, gym, public washrooms, parking areas and areas immediately surrounding game venues at fields or parks. Security Coordinators shall be available to patrol the facility for the purpose of ensuring that a safe and secure environment exists for participants and spectators and to offer assistance as necessary. 2. Security Coordinators shall position themselves so that the gym or playing field is always monitored. While the game Officials are responsible for the control of the gym or field during a game, the Security Coordinator should be available to assist the Officials as requested. The second Security Coordinator shall be responsible for monitoring the entrance, corridors and exterior of the facility, including parking areas. Exterior patrols shall occur during the 20-minute period preceding the start of each game and at the end of the last game. Security Coordinators should be able to communicate with each other via cellular phones or walkie-talkies. 3. Security Coordinators should be readily identifiable to spectators and participants in a manner that is consistent at all facilities. The SCC has provided wind jackets for this. 4. Prior to the start of any Conference game or event, the host Member shall verify that the following items are readily available: a. A first aid kit, which includes an adequate number of ice packs, bandages, gauze pads and latex gloves. b. A readily accessible phone and a list of emergency phone numbers including police, fire and ambulance numbers. 5. Alcoholic beverages are forbidden in or around any facility before, during, or after any Conference sponsored game or event. 6. Prior to the start of a sports season, local police authorities should be given a list of dates when Conference games or events will be held at a facility and should be asked to give attention to the facility on game days. In the event of special circumstances that may warrant a request for a special police detail, parish coordinators of the specific sport involved shall discuss the special circumstances and reach a mutual decision as to whether such a request is warranted. Host members must not summarily dismiss a request, but should be open and receptive to the merits of the request. A decision in this regard shall be made no later than 72 hours prior to the start of the scheduled game or event. 7. All common knowledge rules that may be applicable for each gym should be published, discussed and clarified with each team prior to any and all games/matches. Approved May/2004 Executive Director The Executive Director will run all of the day-to-day operations of the SCC within the rules, regulations, and by-laws of the SCC. The Executive Director is a member of the Executive Board. The day to day includes, but are not limited to the following: • Organize and schedule the entire yearly agenda. • Attend all board meetings. • Work with the Chairman on agendas. • Keep the Board of Directors informed and up to date on all SCC affairs. By way of Phone, email, faxes and mail. • Inform the Member Parish School Pastors’ and Principals’ of their participation (or lack of) in all SCC matters. • Keep all business records to date and in order. Records include but not limited to the rosters, financial, Ministerial, Legal, and all historic records of the SCC. • Market and develop all current SCC programs and develop new programs. • Market the SCC to attract new members. • Hire, develop, and oversee all Sport Commissioners with the approval of the Executive Board (2002/2003). · Work with the Sport Commissioner in helping run and develop their sport, yearly playoffs and all events. • Work as a liaison with all High Schools in helping to set up various events. • Coordinate and run the yearly Christian Leadership Award Program. • Coordinate the yearly elections of the Executive Board. • Coordinate and produce the yearly Member Information Book. Hiring: The Executive Board will recruit and recommend to the full Board of Directors, an individual capable of running this office. The full Board of Directors will ratify the hiring of an individual for this office on a simple majority vote Director of Education The Director of Education will oversee the entire educational coordination of the American Sport Education Program of the SCC. The Director of Education is not a member of the Executive Board but may be asked to participate from time to time. The duties include, but are not limited to the following: • Organizes the entire yearly agenda and schedule of training. • Work as the liaison with ASEP and the Ministry Commission. • Be trained in all aspects of the Partnership Training Program. • Hire and train all instructors, ensuring that there is always an adequate staff to handle all training requirements. • Keep the Board of Directors informed and up to date on all Training affairs by way of phone, e-mail, faxes, and mail. • Keep the individual Member Parish School Pastors and Principals informed of their participation (or lack of) in all training matters. • Keeps the records and a database of all programs and attendees up to date and in order. • Market and develop all current training programs. • Develop new educational programs for the SCC. • Market the educational programs to all Members, and establish a lead role to develop the Partnership Training Program to be marketed to others outside the organization of the SCC. • Work with the Sport Commissioners in helping establish their educational requirements, and the requirements of all of the coaches. • Work with all High Schools in helping to set up various events. • Establish a yearly budget to be ratified by the full Board of Directors. The Budget for expenses will be set yearly by the Executive Board of the Southside Catholic Conference Hiring for these two offices: The Executive Board will recruit and recommend to the full Board of Directors an individual capable of running this office. The full Board of Directors will ratify the hiring of an individual for this office on a simple majority vote. This vote is to take place each year at the initial meeting for the next SCC season in May. The current Board of Directors makes the vote. Paying of Stipends To secure the future of the SCC as a premier Youth Sports. To ensure that the SCC has the best qualified people to run the organization. The paying of money, (stipend) to run a sport and/or office of importance for the SCC, in lieu of relying strictly on volunteer help to complete the tasks required. The people that work these difficult jobs deserve to be reimbursed for the amount of hours they work, and what they do and bring to the SCC. (03/04) The payment of these stipends is to be made through the Treasurer. The fees used to pay these stipends are to come from any source of income to the SCC as long as the Budget allows. Each budget will include the stipends as an expense. The stipend for each office will be designated in the yearly budget as approved by vote of the Board of Directors. Stipends will be paid per year to the following offices of the SCC: 1. Executive Director $5000.00** 2. Chairman $1000.00 3. Vice Chairman $1000.00 4. Recording Secretary $1000.00 5. Treasurer $1000.00 6. Football Commissioner $2000.00* 7. Girls Volleyball Commissioner*Based on # of Teams Apprd 3/16/06 8. Boys Volleyball Commissioner* Based on # of Teams Apprd 3/16/06 9. Girls Basketball Commissioner* Based on # of Teams Apprd 3/16/06 10. Boys Basketball Commissioner* Based on # of Teams Apprd 3/16/06 11. Golf Commissioner $1000.00* *Paid 1/3 when all rosters are turned into Executive Director with a completed schedule. 1/3 paid after regular season play and members kept up to date with stats and Website. 1/3 paid after the playoffs are completed and all expenses for the sport are paid (03/04). |
